Rustington Recruitment

Our client is looking to recruit a Solicitor or Legal Executive to join their Chichester based Commercial Property team.

The ideal candidate will be newly qualified up to one year PQE. Applications from Trainees who are due to qualify this year are also welcome.

It is essential that you have some grounding in Property work, having undertaken one or more seats in Commercial Property and/or Residential Conveyancing and some prior training or an interest in advancing skills in general commercial would be an advantage (but is not a requirement).

Commercial awareness is key as the team has a broad, challenging portfolio of local and national clients and we are offering sound experience working across all arears of Property Law including acquisitions and disposals, residential development, landlord and tenant and financing.

Whilst technical skill is important, the team is dedicated to a pragmatic, holistic approach to matters and they are looking for a like-minded individual to enjoy a fresh challenge with real potential for career progression.

They are offering a competitive salary to the successful candidate, commensurate with experience and ability.

This is a full time role working 9 am to 5.15pm Monday to Friday.

Rustington Recruitment is an employment agency.

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An excellent opportunity has arisen for a legal secretary to join our client’s well established residential property team in Chichester.

The ideal candidate will have proven experience and knowledge of the conveyancing processes from initial instruction to post completion as well as :

• Dealing with Case Management Systems
• HTB
• New Build
• General administration duties
• Audio Typing
• Answering the telephone
• Liaising with Clients, Solicitors and Estate Agents

The client is offering a competitive salary to the successful candidate, commensurate with experience and ability.

This is a full time role working 9 am to 5.15pm Monday to Friday at their Chichester Office

Rustington Recruitment is an employment agency.

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Our client is looking for an experienced and qualified conveyancer to manage and run the Conveyancing department at their office in Chichester.

You will handle own caseload and consistently achieve monthly billing targets.

From first-time buyers purchasing their first home to experienced property investors dealing with the purchase of complex high-value properties: Freehold and Leasehold Purchases and Sales, Re-mortgages, Transfer of Equity, Shared Ownership to
include Staircasing, New Build Property (inc Help to Buy), Lease Extensions.

The Head of Department would also be expected to handle matters in Leasehold
enfranchisement, equity release.

Manage the residential conveyancing team (2 conveyancers, 3 support staff): Distribute workload, monthly residential conveyancing department meetings to discuss monthly billing / targets / new file openings / quotes given.

Responsible for the training of staff in your department (CPD inc CQS training updates, mentoring and supervision of staff joining the team.)

CQS re-accreditation to continue membership.

Lender Panels.

Business development: Building good relations and regular communications with local estate agents and contacts.

Marketing / advertising: Monthly conveyancing blogs with updates for clients / potential clients.

Redbrick case management system is used by all the conveyancing department.

You will need to be a qualified Conveyancer with experience of managing a Conveyancing team.

Salary negotiable.

25 days of holiday per annum, which increases after 2 years by one day each year up to a maximum of 30 days.

Private Healthcare cover after a 3-month probationary period (with AXA PPP.)

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Our client has a current requirement for an experienced Conveyancing Secretary to assist on a temporary basis.

First class typing and IT skills essential.

Possible remote working option.

Mon to Fri.

£11 per hour.

Rustington Recruitment is an employment business.

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Our client has a requirement for an experienced Conveyancing Secretary for temporary assignments between 5th July and 27th August at their busy Worthing office.

Excellent typing speeds and accuracy and CMS knowledge essential.

Mon to Fri 0900 to 1700.

£11 per hour.

Rustington Recruitment is an employment business.

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Job Description

Our client, a well established and market leading manufacturing company, has a new requirement for an installation manager for their service/installation department at their busy Rustington site.

Job Summary

To be responsible for project planning and delivering of installation projects. This includes contractor management and the H&S safety of the engineers. This role also involves technical support for the service department and engineers.

Key Tasks

These are listed under separate headings and are not in priority order:

• To run the installation projects and liaise with customers and contractors

• To carry out site surveys including the production of method statements and risk assessments

• To be responsible for ordering materials, maintaining and reviewing relationships with material/ fitting suppliers

• To maintain an appropriate stock level of materials and fittings in the warehouse and engineers’ vans

• To support the Quality Manager with Health and Safety and quality control procedures pertaining to the Service Department

Engineers Support

• To carry out audits including regular checks on the working practices of the engineers through active monitoring
• To ensure the Health & Safety training and documentation is maintained and up to date for engineers.
• To assist the Service Director at department meetings
• To manage engineers’ tooling and equipment i.e. PPE, calibration, PAT testing
• To maintain the relevant area of the company’s technical library, distributing technical update to the engineers
• To ensure that all relevant operating procedures, work instructions and risk assessments are kept up to date and that the team members are regularly updated with any changes

Contractors

• To manage the contractors in terms of their health and safety, their working practices, their diaries, their on-boarding, resource levels and conduct meetings as required

Office automation policies and procedures

• Familiarity with office equipment appropriate to the job
• Familiarity with company policies and procedures as specified on Consense

Health & Safety and Quality

To ensure that quality and H&S is maintained at all times. Policies and procedures are followed in line with, ISO 9001:2000, ISO 14000, OHSAS 18001, Investors in People and the H&S policy

• Provide H&S leadership, with the support of the Health & Safety consultant ensuring that engineers comply fully with H&S legislation
• To ensure that risk assessments, SSW’s are conducted; to have an awareness of situations that may lead to H&S issues and take action to minimise risks

Essential skills/experience
Background insimilar role or HVAC industry

Good working knowledge of industry standards and practices

Experience of liaising with contractors, suppliers, customers and engineers on a regular basis

Minimum GCSE Grade A-C in Maths and English

Knowledge, understanding and positive approach to health and safety and quality procedures and how to apply them to the job

IT literate

Excellent organisational skills

Personal Qualities

• Leadership – to work enthusiastically and with a passion for the business. In doing so, to provide a good leadership for others in the department, generating commitment and a shared sense of purpose, with a desire to foster the personal and professional development of team members.
• Initiative – to show initiative, identifying or anticipating current or future challenges and opportunities. To take a proactive approach to addressing opportunities or taking preventative measures to avoid problems, and to recognise when support, advice or guidance should be sought from the Directors or other sources.
• Organisation – the ability to work in a well-organised way, logically and methodically with good attention to detail.
• Self-management – to be able to prioritise and plan work, but to be able to respond quickly to changing circumstances and to reorganise and reprioritise work as needs change.
• Self -development – to have the desire and motivation to build on existing knowledge and skills and be receptive to new ideas and change.
• Confidentiality – to recognise the importance of confidentiality and discretion with respect to staff, contractors and company information.
• Communication – to have good communication skills and, to be able to listen actively to others people’s points of view, creating a climate for open communication.
• Collaboration – to be able to work collaboratively with colleagues when appropriate, having the willingness and ability to work co-operatively and supportively, developing positive, open working relationships in order to solve problems and to achieve business goals.
• Drive – to have an awareness of ‘continuous improvement’ and to proactively seek ways of improving current thinking and/or processes that might benefit the business.
• Confidence – to have the belief in one’s own ability and judgement and confidence to express views in challenging circumstances for the benefit of the business. The confidence should be justified, based on past experience or backed up by professional expertise.

Other requirements

• To hold a valid current driving licence

This job description reflects the immediate requirements of the post. As the post develops and changes the post holder will be required to carry out other responsibilities

Salary

£36,000 pa.

Mon to Fri 39 hours per week standard. Overtime paid at premium rate where required.

Rustington Recruitment is an employment agency.

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Our client, an established and respected manufacturing company, has a new requirement for a Service Coordinator dealing with Planned Preventative Maintenance contracts in the Service Department of their busy Rustington site.

Job Summary

To be responsible for quoting and setting up PPM contracts for labour and parts. To facilitate contract enquiries and opportunities to help grow the service business, retaining contracts at the renewal stage.

Key tasks

• To be the first point of contact for planned maintenance enquiries, liaising between the service engineers and customers.
• To produce service agreements and contract quotations for labour and planned maintenance parts
• To validate and process orders, liaising with customers over conditions and queries
• To report monthly on contracts reviews and renewals
• To work with the Enterprise Resource Planning (ERP) system and Service Management System (SMS), adjusting or updating contracts to meet customers needs e.g. contacts, equipment and schedules
• To chase quotes for key accounts and overdue renewal customers
• To deal with call and email enquiries from colleagues and customers e.g. queries, invoice disputes
• To check the SMS on a regular basis to ensure that there is no outstanding requirements for work or invoicing.
• To ensure documentation i.e. site comments, service drive is relevant and up to date
• To provide team support and cover in time of high work demands and absence

Site visit preparation

• To review visit history, resources and engineer selection for correct scheduling
• To prepare first visit parts requirements and pre-visit documentation
• To co-ordinate and organise site specific access and clearance requirements e.g. permits

Promotion

• To seek opportunities to promote company products and encourage customers to take out service contracts
• To promote a positive image of the company when meeting and speaking with customers, and develop and maintain good relationships with key contract customers

Office automation policies and procedures

• To be familiar with office equipment appropriate to the job
• To be familiar with Company policies and procedures

Health & Safety and Quality

To ensure that quality and H&S is maintained at all times. Policies and procedures are followed in line with, ISO 9001:2000, ISO 14000, OHSAS 18001, Investors in People and the H&S policy

To comply with H & S procedures and to have a duty of care towards oneself

Person Specification

Minimum of 5 GCSE’s or equivalent at grades A-C

Customer support or service business experience

Knowledge of contract management

ERP or service management knowledge

Competent and accurate keyboard skills

Competent administrative and call handling skills

MS Office literacy

Competencies

• To be able to demonstrate excellent customer service with the ability to build rapport and relationships with customers external and internal
• To be able to deal promptly, pleasantly and patiently with all enquiries and requests on the phone or ‘face to face’
• To be able to support and work collaboratively within a team and help colleagues to develop through sharing skills, knowledge and best practice
• To have a organised approach and be able to work quickly and methodically with attention to detail and accuracy with figures
• To be flexible and adaptable to changing circumstances and to prioritise, plan and reorganise work as priorities change
• To be able to multi task with ease in a dynamic work environment between taking telephone calls, carrying out administration work and following up enquiries
• To be able to differentiate between critical and less important tasks anticipate future situations and identify problems before they occur
• To be able to use initiative and be confident in decision making whilst also having the awareness of when to seek assistance
• To be receptive to change showing a good mentality when asked to change and actively adapts own behaviour to ensure successful transition

• To have an awareness of ‘continuous improvement’ and to proactively seek ways of improving current thinking and/or processes to benefit

Full time, permanent position. Mon to Thur 0830 – 1730 and Fri 0830 – 1630 (1 hour lunch break) 39 hours per week.

£22,000 – £24,000 per annum

20 days’ holiday per year plus 8 bank holidays.

Rustington Recruitment is an employment agency.

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We are currently looking for an experienced residential conveyancing secretary to provide support to our client’s conveyancing department based at their busy Hove office. They require a high standard of organisational and file management skills. Applicants should also have fast and accurate digital typing speed, be punctual and IT literate.

This is a permanent, full-time position. Salary is dependent on experience.

The client will also accept a temporary secretary to assist until an appointment has been made.

Rustington Recruitment is an employment business and agency.

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Our client has a new requirement for an experienced Residential Conveyancing Secretary at their busy Chichester office.

The ideal candidate will have proven experience and knowledge of the conveyancing processes from initial instruction to post completion as well as :

• Dealing with Case Management Systems
• General administration duties
• Audio Typing
• Answering the telephone
• Liaising with Clients, Solicitors and Estate Agents

The client is offering a competitive salary to the successful candidate, commensurate with experience and ability.

This is a full time role working 9 am to 5.15pm Monday to Friday.

Rustington Recruitment is an employment agency.

Apply Now

Our client, a well established and respected firm of solicitors, has a new opening for a Fee Earner to join their busy Probate department at their Rustington office.

Work to include wills, powers of attorney, probate/intestacy, some inheritance tax, management of client affairs etc.

Working in a friendly team with secretarial support. Car parking and pension. 5 weeks holiday.

Solicitor or Legal Exec, must have some Practice experience in Probate.

Salary negotiable.

Rustington Recruitment is an employment agency.

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